We all know that staying focused and organized at work is essential but many people have a lot of difficulties with that task. Most people are poor multitaskers and have a problem with productivity and time management. Unexpected and unimportant tasks are often revealed to be the biggest time suck. Psychologist Daniel Levitan (the author of The Organized Mind) explains this common situation and names it the novelty bias. This is, basically, an unintentional task-switching that eats up a lot of your time whether you are aware of it or not. Gloria Mark, a scientist from the University of California, found out that the time you need to recover from trivial interruptions is usually around 26 minutes. We all want to avoid this, but how? Don’t worry because you are not alone.
Many people struggle with staying efficient and that impacts their overall ability to be productive. But staying organized at work is a habit you can learn and get better at it over time. This article will help you create a system so everything is in the right place. Trust us, you will do more work in the same amount of time and feel good, focused, and full of energy.
Start Keeping A Calendar And To-Do List
Keeping track of your tasks is the first and easiest step but it really helps you stay organized. Experts recommend creating an overview of your week and a rough monthly plan to make your professional life easier. There are many calendars and useful apps online that will help you plan your projects and organize your appointments. Printable calendars are the most popular option in 2021 and you can choose from a variety of stylish designs. Check out this link if you are interested in creating your own, original calendar by adding photos or quotes. Studies have shown that using a project management system to track progress is the way to go when organizing your tasks. You need to have a clear picture of your project and then break it into smaller tasks. If you, for example, have to do a 20-page report, you should break it into few sections and place them on your to-do-list. Always tackle your lists by priority and make sure you avoid multitasking. Find what works best for you and try sticking to it once you have it figured out.
Set Specific And Realistic Goals
Setting goals is very important because it will motivate you in your career, improve your professional life, and help you do your job well. Experts explain that the first step in getting organized is to set your career goals. For example, decide how much work you want to get done in a typical workday and how much money you want to make. Ask yourself what is your final career goal and how to use your current position to get to it in time. Make sure your objectives are specific, realistic, and achievable. It’s also a good idea to have deadlines and measure your progress.
Get Your Workspace In Order
A cluttered and unorganized workspace often results in headaches and distractions. Studies have shown that people focus on their work better in a clutter-free space.
Although the majority of work is online nowadays you still may find yourself dealing with paperwork and stationery. Make sure you find a place for it and not put it all over your desk. Organize your files by type and store them in a secure place (e.g. a desk drawer, a bin, a file cabinet). This will improve your productivity and focus.
Don’t forget to organize your online files. You may focus on papers and files to avoid clutter, but digital clutter also makes it harder to get the work done. Do your online cleaning every week by deleting the files you don’t need and storing files in their own folders or external devices. This will give you much more efficiency and better your performance. Check out online apps, such as Dropbox and Evernote if you need help to organize digital files.
Take Personal Inventory On A Weekly Basis
Self-discipline and self-management are essential if you want to stay organized at work. You must set up a system that is possible for you to maintain and do a weekly review of your efficiency. If you see that it’s not working for you find a way to fix it or replace it with something different. Analyze if you have met your goals this week and keep track of your tasks and targets.
Success is always a result of your daily actions and long-term planning. Being organized helps you gain control of your time so that you can complete all the tasks needed to achieve your objectives. Start by following this simple guide and incorporating small changes. The results will inevitably come.
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